Sales Administration Manager (Maternity Cover) - London, Hybrid - 37.5 Hours

​

Ready to bring passion into your career?

A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its raison d’être is "making life more beautiful, passing on a more beautiful planet".

Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms.

Do you want to help write the next chapter of our story? 

The role: 
The Sales Administration Manager is responsible for the Sales Administration department’s daily support of the Commercial Field Sales Team, in addition to organizing and supervising office events.

What you’ll do: 
Business Management 
•    Plan and coordinate administrative procedures and systems, implementing ways to streamline processes.
•    Supervise the daily support operations, ensuring all administrative processes are planned out and prioritized.
•    Efficiently manage schedules and deadlines of the department.
•    Consistently and accurately monitor costs and expenses to assist in budget preparation.
•    Organize, supervise and ensure the smooth undertaking of office and designated activities including but not limited to Long Service Award Event, Gold Salon Event, Recognition Award Event.
•    Ensure all operations adhere to company policies and regulations.
•    Keep on top of all organizational changes and business development, forward planning where required.
•    Ensure all department processes are constantly being followed, reviewed, and developed.
•    Ensure all orders are administered and managed appropriately, from start to finish.
•    Responsible for recognizing any challenges early on and coming up with solutions.
•    Ensure that specific business partner’s contractual documentation are dispatched within the required deadlines.
•    To work on bespoke projects relating to company development and prepare key presentations. 
•    Ensure that the department efficiently reply to new business trade enquiries and notify the Commercial Sales Development and Commercial Sales Managers within 1 working day.
•    Actively negotiate day delegate and overnight rates on an annual basis. 

Leadership and Relationship Management

•    Consistently build and maintain external relationships physically and virtually by email and phone.
•    Assess staff performance and provide coaching and guidance to ensure maximum efficiency.
•    Build strong relationships across all departments within the business. 
•    Ensure a high standard of efficient communication with all internal and external contacts. 
•    Train, develop and allocate responsibilities to the Sales Administration Coordinators. 
•    Motivate, mentor and develop direct reports, recognizing any areas of training required.
•    Ensure that direct reports regularly undertake time out with a variety of field-based management.

Data and Analysis 
•    Ensure the correct procedure in relation to purchase orders and P2P system is adopted throughout the department. 
•    Ensure that AS400 - Stockist System are maintained with Business Partners correct contact details.
•    Ensure accurate records, spreadsheets as directed are maintained.
•    Efficiently maintain complex business partner data (Boots.) 
•    Actively engage and communicate on the Workplace portal on a regular basis.
•    Oversee the departments use of Company Credit Cards and ensure that the monthly submission dates are adhered to. 
•    Maintain accurate department supplier data information. 
•    Responsible for maintaining accurate records, monitoring and ordering paperwork as and when required.

You are:
•    Commercially aware with exceptional client focus.
•    Excellent communications skills, both verbal and written. 
•    Ability to build and nurture profitable relationships.
•    Strong Negotiation skills.
•    Advanced user of Word, PowerPoint and Excel (VLOOKUPS.)

You have: 
•    3+ years in an Administrative Management position.
•    Ability to prioritize work and manage multiple tasks simultaneously. 
•    Solution driven approach.
•    Demonstrated ability of analytical thinking and provide solutions. 
•    Proven experience of leading, inspiring and developing teams and individuals.
•    Excellent planning and organizational skills.
 

If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.

At Clarins Group, we believe in making life more beautiful for our employees and our customers. Inclusion and diversity are firmly grounded in our core values, which are part of our DNA. We strive to achieve inclusiveness and we foster an equal-opportunity culture where everyone can reach their full potential and do their best work. We welcome applications from all backgrounds. 

To learn more about our group and our commitments to people and the planet, visit www.groupeclarins.com