Logistics Operations Coordinator - (10-12 Month Contract)

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Ready to bring passion into your career?

A global leading skincare and make-up company, Clarins Group is the embodiment of a committed family history, with a fierce passion for innovation and spirit of independence. Its raison d’être is "making life more beautiful, passing on a more beautiful planet".

Operating in more than 150 countries, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

Because our 8,000 talents are unique, we are committed to promoting diversity in all its forms.

Do you want to help write the next chapter of our story? 

We are seeking a detail-oriented and proactive Logistics Operations Coordinator to manage and oversee our outbound logistics processes for a 10-12 month contract. The successful candidate will be responsible for processing customer orders, preparing and sending proforma invoices, coordinating with the warehouse for packing and shipping, and ensuring timely delivery of products to our customers.

Key Responsibilities: 

• Enter and process outbound orders into the company’s order management system accurately and efficiently. 
• Liaise with HO on getting shipping advice & documents.
• Shipment Clearance and invoice posting in the system.
  
• Prepare proforma invoices for customer orders and send them for packing. 
• Follow up with the warehouse team to obtain packing lists and ensure orders are packed as per specifications. 
• Coordinate with the warehouse and shipping partners to arrange timely shipment of orders. 
• Generate and send invoices to customers post-shipment. 
• Track shipments and update customers on order status. 
• Maintain detailed records of orders, invoices, and shipping documents. 
• Address and resolve any logistical issues that may arise during order processing and shipping. 
• Collaborate with cross-functional teams to ensure smooth operations and customer satisfaction.
• Inventory report, Inbound shipping status report creation and maintenance.

Preferred Background & Experience: 

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field. 
• 2-4 years of experience in logistics operations, order processing, or supply chain management. 
• Experience in export operations is a plus.

Technical Skills: 

• Proficiency in MS Office Suite (Excel, Word, Outlook). 
• Basic understanding of invoicing, proforma invoices, and customs documentation.

If you have a curious mind, a thirst to go further and the drive to boldly take on new challenges, join us.

About Clarins Group

A B-Corp certified global leading skincare and make-up company, Clarins group is the embodiment of a committed family history, with a fie&rce passion for innovation and spirit of independence. Our purpose "making life more beautiful, passing on a more beautiful planet," is a core commitment outlined in our by-laws.

Operating in more than 150 countries thanks to our 8,000 employees worldwide, we are now the number one skincare company in Europe and are accelerating our development on all other continents, particularly in Asia and the Americas.

In line with our dual CSR mission of ‘Caring for people, caring for the planet’ we take pride in offering a rewarding yet challenging work environment where everyone can thrive.

This culture allowed us to achieve the certification of Forbes' World’s Best Employers 2024 and Forbes' World’s Best Employers 2024.

To learn more about our group and our commitments to people, visit www.groupeclarins.com.

Equal opportunity employer

We believe in making life more beautiful for our employees and our customers.

Inclusion and diversity are firmly grounded in our core values. We strive to achieve inclusiveness, and we foster an equal-opportunity culture where everyone can reach their full potential and do their best

work.

We welcome applications from all backgrounds and are a member of the ILO (International Labor Organization) and the Employers Network for Equity and Inclusion (ENEI).